Service Grant Allocation for Student Organizations
[GRANT ALLOCATION GUIDELINES]
The following are guidelines and procedures by which campus organizations may obtain funds for Student Service Grants. Student Service Grants makes funds and support available to student organizations to encourage, promote, and develop student organization community service projects. Service is defined, in this context, as the act of volunteering one's time and resources to benefit individuals, groups, or communities with set objectives, taking a hands on approach to that service.
Section I. Procedure
A. In order to apply for allocation requests, student organizations must be recognized by Campus Life.
B. Applications, along with invoices, must be completely filled out (typed preferred) and submitted to the Student Government Office in Room 342 of the Student Center.
C. All Service Grant Requests must be submitted at least two weeks prior to the next Service Grant committee meeting.
D. A meeting must be set up between an organization representative and the VISION office to be considered for LBC credit. This meeting will serve to review the service project, ensure its congruence with LBC requirements, and to advise any necessary changes.
E. To receive service grant funding It is required that a representative from the applying organization attend a Student Service Grant Committee meeting to explain the project and answer any questions the committee may have. The Service Grant Committee reserves the right to approve, deny or amend requests for funds. Additionally, the committee may return an application pending requested revisions.
F. Once the service grant committee approves an allocation; the request is submitted to the office of the Director of Business & Finance. The Director of Business & Finance will process the allocation and handle the procedures for transferring funds into the organizational account. The Director of Business & Finance may request additional information.
G. Following a service grant sponsored project, the organization must submit a Follow-Up Report within 10 business days to the Director of Business & Finance. The Follow-Up Report consists of outstanding receipts, a detailed project evaluation and participant assessments. The Director of Business & Finance and/or the Student Service Grants committee may take disciplinary action upon failure to submit said report. Such actions may include but are not limited to inability to receive funding from Student Government until the following academic school year and/or until receipts are submitted.
H. A Financial Record Statement (FRS) obtained from the student organization accountant along with the allocation request must be submitted before an allocation can be approved.
Section II. Allocation
A. The Student Service Council will not fund the following
- Service events that are not open to all currently enrolled students of Eastern Michigan University.
- Service events that discriminate against any group or individual.
- Speaker fees or honorariums.
- Office equipment
- Any donations.
- Any avoidable interest of fees.
- Event where alcohol is being supplied, served, or consumed by participants.
- Event where the law is being broken.
- Any damages that occur during an event.
10. Prizes, gifts, or awards.
11. Any political or ideological activities, events, speech (including publications), or advocacy.
12. Any payment to a member of the organization for services provide
13. Any day-to-day organizational operating costs
14. Any profit generating enterprises
15. Transportation rentals, or fares
B. Grant funding will ONLY be allocated to travel-related gasoline expenses in the form of a reimbursement at a committee specified amount per mile.
C. The Service Grant Committee can allocate a maximum $1000 per request.
Section VI. Other
A. It is the organization’s responsibility to ensure funds have been allocated to their account before spending of any money. Student Government and/or Campus Life are not liable for any debts incurred due to error or management on the part of the organization, the university, or any other entity.
B. No individual member of Student Government, elected or appointed, may alter in any way an allocation that has been passed by the Service Grant committee. Any allocation changes must be approved first by the Service Grant committee.